| 1. |
No record is required for employees with zero
wages during the reporting quarter. Please omit these records from the
submittal. |
| 2. |
Submittals not formatted exactly
as instructed will not be processed, and penalties may be assessed. |
| 3. |
Although not required, it is
useful to the agency if the first submittal of wage and tax data by
magnetic media is accompanied by a paper report and wage listing. |
| 4. |
Wage fields are set up to
include cents. However, NO decimals shall be keyed. In the event that
wages exceed the field allotted, a duplicate record for the excess should
be created. Use as many duplicate records as needed. |
| 5. |
If you do not
have a Social Security Number for a worker, ZERO FILL this field. Do NOT
leave blank, enter other characters or make up a dummy number. DO NOT USE
"APPLIED FOR" IN THIS SPACE. |
| 6. |
The ICESA format includes fields
not used in Kentucky. It is acceptable to include types of records other
than those specified (e.g., B, F), as these records are simply overlooked
by our program. |
| 7. |
Any fields designated as
‘FILLER’ may be used for employer data. Our programs are designed to not
read these fields. |
| 8. |
Each record in a file MUST be
275 characters in length. Data must be entered in each record in the exact
positions shown in Section V. |
| 9. |
Some employer numbers have an
alphabetic suffix in the ninth (9th) position. This must be included in
the magnetic media report. However, IF THE EMPLOYER NUMBER ON THE REMINDER
NOTICE DOES NOT INCLUDE A LETTER IN THE 9TH POSITION, THAT FIELD MUST BE
LEFT BLANK. |
