Kentucky Office of Employment and Training Magnetic Media

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Magnetic Media

INSTRUCTIONS FOR REPORTING TAX AND WAGES BY MAGNETIC MEDIA

The Interstate Conference of Employment Security Agencies (ICESA) format has been developed to allow multi-state employers to utilize a single format for wage and tax reporting to different states. Since the various states have unique as well as common data requirements, not all fields in the ICESA format are used by any one state. Following are those records and fields that are utilized for tax and wage processing in Kentucky.

ICESA ‘A’ RECORD FORMAT

This record identifies the organization submitting the file.

RECORD LENGTH: 275
FIELD POSITION	FIELD LENGTH	FIELD DESCRIPTION
1	1	CONSTANT "A"
2-5	4	YEAR FOR WHICH THE REPORT IS BEING TRANSMITTED (FORMAT "CCYY")
6-14	9	TRANSMITTER’S FEDERAL EMPLOYER ID NUMBER (FEIN). ENTER ONLY NUMERIC CHARACTERS - OMIT SPECIAL CHARACTERS
15-18	4	TAXING ENTITY CODE - CONSTANT "UTAX"
19-23	5	FILLER
24-73	50	TRANSMITTER NAME
74-113	40	TRANSMITTER STREET ADDRESS
114-138	25	TRANSMITTER CITY
139-140	2	TRANSMITTER STATE
141-153	13	FILLER
154-158	5	TRANSMITTER ZIP CODE
159-163	5	TRANSMITTER ZIP EXTENSION. INCLUDE HYPHEN IN POSITION 159. IF UNKNOWN, FILL WITH BLANKS
164-193	30	TRANSMITTER CONTACT PERSON
194-203	10	TRANSMITTER CONTACT TELEPHONE NUMBER. LEFT JUSTIFY. LEAVE UNFILLED POSITIONS BLANK.
204-207	4	TELEPHONE EXTENSION/BOX
208-242	35	FILLER
243-250	8	ENTER MMDDCCYY. (0131CCYY, 0430CCYY, 0731CCYY OR 1031CCYY OR LAST DAY OF QUARTER)
251-275	27	FILLER

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